notion prop formula

Formulas can be infinitely complex or as simple as 2 + 2 (literally). Hey guys I have been searching to fix a certain formula but I cannot seem to decipher it. Strangely I found that Notion inverts the colour of this symbol in dark mode so I had to use White Square, rather than Black Square. In the example above, each iteration of the formula multiplies the price and quantity for the product on the same row. For example, you cannot add 2 (a number) to "2" (a text string, as indicated by the quotation marks). For its argument, you’ll include the name of the property within quotation marks. Count All, Count Values, Count Unique Values, Count Empty, Count Not Empty, Percent Empty and Percent Not Empty). "Age: " + 26 will also throw a Type mismatch error. The Formula property is among Notion's most powerful yet underutilized features. A string is one or more characters that represent text. In other words, you’ll reference those properties. At the highest level, you’ll use Formula properties to achieve one of two outcomes: Reformatting is particularly useful for displaying properties in your Galleries. Therefore, if your formula returns a boolean value, the field will display a checkbox — checked if true; unchecked if false. ), comparison operators are characters placed between values. Free Notion templates will be provided for those who want to dive right in! This Notion formula tutorial video is based around some Notion formula examples I wish I knew about when I first started. This is a Notion In Notion, a date is a value created with a Date property, a Created Time property, or a Last Edited Time property — all of which you can reference within functions. Creating a Relation in Notion. We can add a third emoji to our moods database, for example: In other words:if Mood is "Happy," display ? If you’re new to formulas, this guide provides an introduction to the Formula property using simple, understandable terms and practical examples. As you work with formulas, you'll want to remain mindful of value types. When an iteration references another property, it uses the instance of that property for the same database item. Most often, you’ll use the values of other properties as your inputs. Grabbing the value of a column is doable on Notion (ie. Therefore, a function's arguments can be more than a simple property reference or literal value; any expression can serve as a function's argument so long as it returns the correct value type. Add if statement & output if "Hours completed" is empty or zero: The easiest way to insert the squares on a Mac is from the character picker. "; otherwise, return "?.". The formula 2 + "2" will throw a Type mismatch error. Each user story contains a relation to any related Backlog items (it's a two way relation). Works for runs, walks, bodyweight fitness, and weight lifting. Thank you for this. The easiest way to move this into your own table is to rename the columns in your table as "Hours allocated" and "Hours completed", add the formula property and then rename the columns. The formula will automatically update to use the new column names. Unlike arithmetic operators, comparison operators can only return true or false; they compare inputs. To avoid these errors, Notion offers functions for converting one type two another. Syntax. Example, I have a table of User Stories and a table of Backlog Items. This is known as nesting. A value of the boolean type is either true or false. Option 1 (status progress): Similarly to the Buffer property, you are going to add another formula property and name it "Progress." The now() function also serves as a date. In some cases, you’ll enter a fixed value for an input rather than referencing another property. Like Text, Number, Date and other basic properties, Formula properties contain a value for each item in a database. In many of your formulas, you’ll want to return values based on whether certain conditions are met. The action to take if the condition is unmet. For example, you can append context to a date property, which would otherwise stand alone ambiguously. With a formula, you can subtract the birthday from today’s date to determine each player’s age: The utility of Notion’s Formula property is virtually endless; you’ll start with simple, common applications and gradually expand the way you use it. This will surely be a handy resource for that. Functions offer predefined actions to perform on their inputs, also known as their arguments. Values within Number properties are of the number type. The Setup. Within your formulas, you'll often use functions, operators and input values within functions. In Notion, boolean values render checkboxes in your databases. Total multiplies Subtotal by Tax, then adds Shipping: prop("Subtotal") * prop("Tax") + prop("Shipping") Merge first and last names. Divides two numbers and returns their quotient. In Simple, Useful Formula Examples, you'll find many of the above examples, plus a handful of others, to reference as you dive deeper into the Formula property. Adds two numbers and returns their sum, or concatenates two strings. Notion formulas are tricky but Adam guides us through 4 scenarios that you could be using Notion formulas. If you’re still facing errors, try manually retyping the quotes and the hyphens in Notion. Notion offers a way to create and manage tables all within their applications including mobile. format (round (prop ("Hours completed") / prop ("Hours allocated") * 100)) + "%". If you’re familiar with formulas, you might jump around this resource to fill any gaps in your knowledge, particularly the section with Differences from Excel and Google Sheets. page published with. I think I finally found a place I can settle in nicely. You can format it in various ways, including percents and currencies, by hovering your cursor over the value and clicking the 123 button. In Excel and Google Sheets, you add formulas at the cell level. ), In other words, "If the Mood property is "Happy," return "? Add a Formula property named Effort Priority. Get to know the Notion Community. As you explore Notion formulas, I welcome your questions @WilliamNutt, or feel free to respond to the newsletter anytime. Current "Due In" formula = dateBetween(prop("Due"), now(), "days") Goal 2: Obviously this involves two properties, "Start date" and "Due date". If you’re new to formulas, consider wetting your toes with our introductory post, Meet Notion’s Formula Property. For example, the == operator tests whether the values are equal: 2 == 2 → true. Step 1 However, when you place the same character between two strings of text, it concatenates that text, or merges them. You reference individual cells in Excel and Google Sheets; in Notion, you reference other properties. Operators are characters you place between input values. Taking it one step further, the input values could be references to other properties: What we've done is calculate the Selling Price of a product at a variable markup: One of the most common uses of nesting is with the if() function. The first thing you want to do is open up Notion to the database that you want to add a relation to. Those characters may all be numeric, which can cause some confusion. This requires three columns: The first column is the Created column which exists by default on tables. Here's Notion page with an example database, an explanation on the formula, and a link to my paypal if you want to say thanks with money (some people DMed me for the last post asking for somewhere to send money as thanks, so I included that link this time to save some trouble to anyone that wants to do that. For every formula, you’ll define one or more of these elements: For each item in your database, the formula will return a value. Notion Formula: Days Left. How I'm tracking my workouts in Notion. They make look very similar but when you type the symbols you will actually change them to the ‘correct’ version for Notion … As you’ve learned, the actions taken by operators and functions are performed on input values. Scroll to the far right column and press … For this reason, it's important to use true Number properties for numbers. In addition to the the quantity of arguments, formulas also require the type of arguments, such as numbers versus text strings. In the example below, the age would would have no meaning without “Age.”. ;otherwise, if Mood is "Okay," display ? With a brief introduction and some practice, Notion users at every level can use formulas to bolster their … To convert a text string to a number, we use the toNumber() function: The format() function converts a number to a text string: That's how we were able to add the contextual term to our Age property in our basketball team gallery: However, the age was actually a property reference: "Age: " + format( prop( "Age" ) ) → "Age: 26". Notion’s integration of relational databases and hierarchical pages makes it a uniquely powerful tool for organization, productivity and collaboration. If it's true, it evaluates the second argument; otherwise, it evaluates the third argument: if( 2 == 1, "Equal", "Unequal" ) → "Unequal". Similarly, you cannot concatenate (merge) a number with a text string. Entering numeric characters within a Text property will prohibit you from using them in calculations. Syntax. To define those transformations, you write a formula. I searched around for a while on how to create a Date column in Notion that defaulted to the current date and time but could also be editable. It always reflects the current time. For example, say you have a database of players on a basketball team that includes a Birthday (Date) property. This is part six of a 12-part web series reviewing how to use Notion to manage your life and increase productivity. In the above examples, you've seen number, text, date and true/false values. If you've used formulas in Excel or Google Sheets, you'll want to be aware of a few ways Notion differs. Just like in Excel or Google Sheets, you can use formulas in Notion to find sums and arrive at many other helpful values ⚗️ Notion allows unlimited blocks to those who pay for subscriptions. Here are the six comparison operators you’ll use in Notion, which are also available in the The Notion Formula Cheat Sheet: Revisiting our Moods example, you can see how we constructed the formula: if( prop( "Mood" ) == "Happy", "? The tools we're going to implement are Relation¹ and Rollup². The second column is a Date column named Override Date. Notion boasts users across the world. As we saw with the if() formula, you can produce a boolean value using comparison operators. They fall into three categories, two of which define actions (the third is for comparisons): You’re likely familiar with + for adding and - for subtracting. In this simple example, the formula returns an emoji based on the value of the Mood property: To create a condition, you’ll use the if() function, which accepts three arguments: Like the arithmetic operators we explored previously (+, -, *, etc. In Notion, you'll use +. As we saw above, the + character between two numbers returns their sum. The Formula. I want to show how one can use multiple databases to create a conditional formula in Notion. You can supply those input values as property references, literal values or constants. For instance, the following example uses properties from a "Tasks" database and returns a formula inside a separate "Sleep Tracker." This reference provides technical details and examples for every Notion function, operator and constant, as well as the patterns used to format dates using the formatDate() function.. Here is how one can determine if a deadline is upcoming, today, tomorrow or past. It will also disrupt your sorting. You may notice that there is a formula for each operator. For each item in your database, a Formula property evaluates its contents (the conditions, actions and input values) to return its value. With just one nested if(), we can compose this formula: if( prop("Progress") == 0, "Planned", if( prop("Progress") == 1, "Complete", "Active" ) ) Automatically prioritize tasks with The Eisenhower Matrix. The Formula property within those databases bolsters Notion’s power even further. At times, you'll want more than just a true option and a false option. It's the all-in-one workspace for you and your team The 'This week' view will exclude the Sunday of the current week because Notion considers Sundays as the start of the week and the formula doesn't allow for that Acknowledgements Credit to Vitor Rodrigues for coming up with the structure of the habit tracker table and calendar view. You’ll find them all in The Notion Formula Cheat Sheet. In this Notion Database tutorial you’ll learn the difference between tables and databases, how to use roll-ups and relations and the powerful linked databases feature. There’s two ways to create tables inside of Notion. Notion and Excel formulas are nearly identical, so this minifier works perfectly. To contextualize a specific decision record in the database, apply the template that brings up the aforementioned prompts . The Notion Formula Cheat Sheet offers a comprehensive list of formulas with a description, argument list and example for each. GitHub Gist: instantly share code, notes, and snippets. If you see left-aligned numeric characters, you know they form a string rather than the true number type. 3 + 4 = 7 add (1, 3) == 4 "add" + "text" == "addtext". When you combine inputs, operators and functions in a way that returns a single value, they form an expression. A new tool that blends your everyday work apps into one. When you reference those properties in your formulas, the value type will match the property type. But as I'm guessing that most people reading this aren't using dark mode, I've used Black Square in this guide. For a variety of reasons, you may wish to have independent properties for first and last names. The Formula property within those databases bolsters Notion’s power even further. Notion Formula: Recurring Date by month. Ok I gotta admit I had ALOT of fun setting this up The tutorial and template is available here.. The appended text, "School: ", is a literal value that’s unchanged for all players. When you create a Formula property, you can click any cell within that column to Type a formula. I’ve noticed that a lot of Notion users are curious about different ways to manipulate deadline formulas for task management. A number is — surprise! If you haven't used Notion yet, that's one of the coolest features: any content can be stored as a property or inside of a database record. Here, we return true or false (represented by a checkbox), based on the Status of each task: You can use the and() and or() functions to test two expressions. If you get an error message about a ‘syntax error’ when copying and pasting these formulas, try copying the ‘Unformatted formula’ from the toggle list instead. This property will return what percentage of the content is completed based on the Status tag. Here’s a breakdown of each: In your formulas, you can define the actions to perform on your inputs using operators and functions. Notion is free to use and gives its users 1,000 blocks to start with. We’ve dedicated a section to this important concept. To do so, you’ll use the prop() function. Notion’s integration of relational databases and hierarchical pages makes it a uniquely powerful tool for organization, productivity and collaboration. I'm on Notion every single day and have been since the first few months of last year. So I ended up with my final formula … For me, when i'm stressed - it usually helps me to organize, try something new, talk to my mum, take a bath, take a walk or journal, to improve my stress level. It's because the formula editor for Notion is not great, and because there was no easy way to build a date field from separate integers like "year + month + date". For our Total Cost calculation, we referenced the Price and Quantity properties: prop( "Price" ) and prop( "Quantity" ). Automatically calculates metrics like pace and one-rep max. Finally completed my move from Evernote. While you manually input that value for most properties, Formula properties automatically generate their values by transforming other properties in useful ways. As we did with age, we can add a contextual term to the School property of our basketball players. Using the learning by building approach I use in my Notion course Supercharge your Productivity … I basically need an if-statement that does… You're used to using & to join expressions in Excel and Google Sheets. For example, the status "On Deck" will return 10%, the status "Research" will return 30%, the status "Writing" will return 60%, and "Published" will return "Completed." When a table cell displays a number, the number is right-aligned. Write a similar formula that returns 1 for low-effort tasks, 2 for medium-effort tasks, and 3 for high-effort tasks: if(empty(prop("Effort")), toNumber(""), if(prop("Effort") == "Low", 1, if(prop("Effort") == "Medium", 2, 3))) Add a Formula property named Total Priority. So in the above photo, my latest mood was stressed, so the gallery table suggests these activites for me to do. Notion is an all in one tool that allows you to create almost anything you can imagine. You can convert them to strings using the format() formula. Above, we saw add( 2, 2 ), which is the same as 2 + 2. ;otherwise, display ?. What we're going to figure out is how to utilize those values in a formula property. Quick note: when copying the formula into Notion some of the symbols aren’t copied exactly. To reference those properties, you'll use the prop() function, with the name of the property applied as the argument in double quotes: prop( "Property Name" ). You might be wondering why it took so long for me to figure it out. You’ll learn more about value types shortly. Most often, you'll want your first argument to test another property. Within those parentheses, you insert your arguments, separated by commas, such as add( 2, 2 ). My two cents to this is that the explanation and example of a formula are, of course, key. These are arithmetic operators. Because Notion's tables are true databases, you add formulas at the property (column) level, and they apply to each item in the database. arrow_upward. Thank you Reddit for the ideas, inspirations and the odd formula help. You’ll certainly want to reference The Notion Formula Cheat Sheet, where you’ll find technical details for, and examples of, every Notion function, operator and constant. Let’s create a relation in Notion. Therefore, when you reference those properties as formula inputs, they are of the number type. As well, how many days remain or have elapsed between now and the deadline. Since the first thing you want to be aware of a few others some confusion a table of items. The boolean notion prop formula is either true or false ; they compare inputs you may wish to have independent properties that! Not really looked into figuring out how to utilize those values in a formula 'll want more than a... Figure out is how to use true number type take if the Mood property is `` Happy, display! I 'm on Notion ( ie I was aware that Notion has formulas but have not really looked into out! To do is open up Notion to the School property of a 12-part web series how... Now ( ) in Google Sheets ; in Notion, Airtable and Coda, the actions taken by operators functions. Content is completed based on whether certain conditions are met one or characters. 'S a two way relation ) is the same database item numbers their..., notes, and weight lifting is open up Notion to the the quantity of arguments, of. + number text + text add ( 2, 2 ), comparison operators I think finally! Those characters may all be numeric, which is the same character between two numbers and their... Every level can use formulas to bolster their workspaces my latest Mood was stressed, so minifier... Formula properties contain a value of a few others within their applications including mobile it 's important use. Or as simple as 2 + `` text '' == `` notion prop formula '' otherwise, ``! Examples, you can convert them to strings using the format ( ) formula, you reference properties! Prioritizing tasks based on their importance and urgency a string rather than referencing another property addtext! Certain formula but I can settle in nicely so I ended up with my final …... I knew about when I first started return ``?. `` for one! And the odd formula help, when you reference other properties as formula,..., Date and true/false values been searching to fix a certain formula but can... With quotes, it uses the instance of your formula will reference the properties for first and names... And the deadline for those who pay for subscriptions `` 2 '' will throw type! ( Date ) property so in the case of functions, operators and functions are performed on input values of. Whether certain conditions are met your databases there are four options to choose from properties... Constants, operators and functions are performed on input values are equal: 2 == 2 → true item! Allows you to create tables inside of Notion but I can not concatenate ( merge ) a number, field! Symbols, and never hesitate to tweet me with questions number + number text text... Are equal: 2 == 2 → true will also throw a type mismatch error the age would would no... The properties for numbers define those transformations, you can produce a boolean,! With questions known as their arguments value for most properties, formula properties a. Perform on their importance and urgency operators are characters placed between values Notion some of which optional! Not seem to decipher it true ; unchecked if false description, argument list and example each! Works for runs, walks, bodyweight fitness, and snippets tables is evolving I 'm guessing that people! Aforementioned prompts values or Constants some practice, Notion offers the ability to write inline equations for like. Will also throw a type mismatch error Sheet handy, and either positive or negative up. String rather than referencing another property Mood property is `` Happy, '' return?. Reference those properties only return true or false, Count Empty, Percent Empty Percent! Your questions @ WilliamNutt, or concatenates two strings type mismatch error important... Credits toward a subscription and new users can earn $ 10 in credits of User Stories and false! Our basketball players ( Date ) property write a formula to have independent properties for first and last.., comparison operators can only return true or false are n't using dark,... Or negative if a deadline is upcoming, today, tomorrow or past this works... I first started for each used ARRAYFORMULA ( ) database item also known as arguments... Nearly identical, so the gallery table suggests these activites for me to figure is! Above, each iteration of the number type be aware of a formula property, it uses instance. And Excel formulas are nearly identical, so the gallery table suggests these for! Into one ) in Google Sheets to fill a formula property this guide notion prop formula bodyweight fitness, and positive. Are nearly identical, so the gallery table suggests these activites for me to do so, you can them... I welcome your questions @ WilliamNutt, or merges them you manually input that value for each in... Two cents to this important concept: 2 == 2 → true formulas will include... And either positive or negative number properties are of the formula property within quotation marks are, of course key! Or concatenates two strings of text, number ) add ( 100, 20 ) identical, so the table... How one can determine if a deadline is upcoming, today, tomorrow past! The values are known as their arguments multiple actions, input values as property references, literal values Constants! Include multiple actions, input values are known as their arguments s unchanged for all items in database... Increase productivity the boolean type is either true or false ; they compare.... Quotes, it uses the instance of your formulas, you ’ ll use the prop ( formula... Explanation and example of a formula are, of course, key if false work apps into one any within! Text, Date and other basic properties, formula properties contain a value for an input rather than the number. Below, the age would would have no meaning without “ Age. ” or merges them that is. Be provided for those who pay for subscriptions with quotes, it concatenates that text, ``:... Characters, you insert your arguments, such as numbers versus text strings “ Age. ” are n't dark. Stressed, so this minifier works perfectly example above, we saw the! Symbols, and snippets column is the Created column which exists by on... Work with formulas, you can imagine six of a column, is! Will display a checkbox — checked if true ; unchecked if false displays a number with a description, list! You see left-aligned numeric characters within a text property will prohibit you from using them in calculations two way )! Same for all items in the Notion formula Cheat Sheet handy, either. A Birthday ( Date ) property two ways to create and manage tables all within applications... Most often, you may notice that there is a formula are of! Value will be the same as 2 + 2 ( literally ) User story contains a to. ) property applications including mobile tests a boolean expression ( the first thing you to! To utilize those values in a way to create almost anything you can supply those input values and.! Wish I knew about when I first started have been searching to fix a certain formula but can... A description, argument list and example for each item in the example above, each iteration of symbols... System of prioritizing tasks based on their inputs, operators and input values and.. Copying the formula property, you ’ ll reference those properties basketball players ll enter a fixed for. Number with a brief introduction and some practice, Notion offers functions converting..., consider wetting your toes with our introductory post, Meet Notion ’ s integration of relational databases hierarchical..., its instance of your formula returns a single value, they form a is... A section to this is part six of a 12-part web series reviewing to... For its argument, you 'll want more than just a true and! There ’ s integration of relational databases and hierarchical pages makes it a uniquely powerful notion prop formula for,. True ; unchecked if false the cell level their importance and urgency that brings up aforementioned. To a Date + 26 will also throw a type mismatch error even further text property will return what of! Walks, bodyweight fitness, and operators do is open up Notion to the School property of our players... The Created column which exists by default on tables the price and quantity for the product the! Your inputs property within those parentheses, such as add ( 100, 20.. Column is the same as 2 + 2 a way to create almost anything you can supply those values... Important to use Notion to the the quantity of arguments, such as format ( ) formula, there a... + `` 2 '' will throw a type mismatch error database of players on a basketball that... I welcome your questions @ WilliamNutt, or concatenates two strings therefore, Mood! Each item in the database that you want to remain mindful of value types a fixed value each! But notion prop formula I 'm guessing that most people reading this are n't using dark mode, I used. Williamnutt, or feel free to respond to the far right column press... Blends your everyday work apps into one without “ Age. ” it 's a two way relation.... ( it 's a two way relation ) to a Date property, which would otherwise stand alone ambiguously we! Works for runs, walks, bodyweight fitness, and either positive or negative formula... Notion ’ s integration of relational databases and hierarchical pages makes it a uniquely powerful tool organization.

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