what is maintenance planning in building

A flow chart of Life-cycle Management. Identify where the plan is working and where it can be improved. iii Planned maintenance is any scheduled service performed to ensure that equipment operates correctly and to therefore avoid any unscheduled breakdown that may require corrective maintenance. The good news is that starting a preventive maintenance program isn’t complicated when you have a clear idea of the steps you need to take. What is Maintenance Planning? Facilities operations and maintenance encompasses a broad spectrum of services, competencies, processes, and tools required to assure the built environment will perform the functions for which a facility was designed and constructed. Maintenance is the process of ensuring that buildings and other assets retain a good appearance and operate at optimum efficiency. The person doing the maintenance planning and scheduling role needs to be accomplished in a broad range of technical skills, maintenance and operating competencies, and engineering knowledge. Maintenance planning and scheduling for reliability helps to double operating profit in the average industrial company. Frequency. Creating a maintenance plan is generally not difficult to do. For smaller buildings, such as privately-owned dwellings, it might consist simply of a checklist to be used during an inspection. facilities management staff, senior management, facilities users, external service providers, oversight groups, etc.) Experience tends to show that maintenance planning can have one of the greatest effects on a company’s budget. Historically, sharing information has been somewhat problematic for a variety of reasons, especially in areas involving costs and or techniques. With a proper plan in place, you won’t have to rely on reactive maintenance. to how maintenance can be performed to ensure equipment reaches or exceeds its design life have been developed in the United States. Innovative Solutions for the Built Environment The first step in building a successful preventive maintenance program is to sit down and lay out what you want to achieve. At the same time, building maintenance should ensure safety […] iv Corrective maintenance will identify, isolate, and rectify a fault to restore equipment to an operational condition within established requirements for operations. From a generic perspective, an effective measurement system includes the following: The importance of performance measurement cannot be understated. Maintenance Planning and Scheduling eLearning was designed by certified learning professionals who are also maintenance and reliability professionals (CMRP, CRL), and developed by a team of eLearning specialists using cutting-edge eLearning best practices and approaches. Identify the problem. LEAN Practices for Optimized Facilities O&M Overview, Figure 4. O&M planning considerations include the following: Establishing, documenting, communicating, and improving an organization's overall O&M strategy greatly aids stakeholders (i.e. Features of building maintenance schedule templates vi Unscheduled/Unplanned Maintenance and non-emergency corrective work activities that occur in the current budget cycle or annual program. But, it doesn’t have to be like that. 1090 Vermont Avenue, NW, Suite 700 | Washington, DC 20005-4950 | (202) 289-7800 Scheduled building maintenance is mandatory to keep a building in functional position as well as to get expected repair done on time. Proper planning can quantitatively determine sufficient O&M funding and help to build and maintain requisite capabilities to successfully execute the Plan, including providing incentives to optimize O&M practices. Your email address will not be published. Proper planning is a key part of efficient and effective execution of the work. “Building maintenance is work undertaken to keep, restore or improve every facility, i.e., every part of a building, its services and surrounds to a currently acceptable standard and to sustain the utility and value of the facility.” Aim of Maintenance of Building: i The term "facility" is used to represent any built structure including, but not limited to, buildings, roadways, dams, bridges, airports, mass transit, etc. In addition to waiting for a piece of equipment to fail (reactive maintenance), we can utilize preventive maintenance, predictive maintenance, or reliability centered . Building maintenance is basically involved general repairs and renovation to buildings and preventive maintenance of personal and professional buildings. For large buildings, or those with complex uses, a maintenance plan may form part of a comprehensive asset management plan. This obstacle can result in higher costs and marginalized capabilities if not fully addressed. It can be viewed in design, construction, and maintenance software as well as in simple spreadsheets. This will help you maximize your production and minimize your waste. Building planned maintenance checklists. Figure 1. x Quantifying Quality: The Pavement Condition Index, July 14th, 2016 Diksha Radhakrishnan Intern. By continuing, you consent to the use of cookies. It would be difficult to appreciate the subtleties of what makes a maintenance plan effective without understanding how the plan forms part of the total maintenance environment. Promoting awareness and education of LEAN O&M best management practices leads to improved outcomes. You can renew your maintenance plan until May 6, 2021, at which point we will fully retire maintenance and you will be unable to further renew. Building maintenance is responsible for a property's upkeep, including structural, electrical, and plumbing systems. If you’re currently relying solely on reactive maintenance, then your company is probably wasting tens to hundreds of thousands of dollars every year due to a lack of a consistent preventive maintenance plan. Great maintenance is a ‗rainmaker‘ of moneys now lost to waste, catastrophe and misunderstanding. Root Cause Analysis vs. Maintenance efforts and programmes are bespoke to each organisation, which will set maintenance standards and service levels aligned to corporate business plans, function of the building and expected period of occupation in the building. The plan consists of both desired changes or improvements that the powers would like and then a list of maintenance that has to be done and when, for example paint the roof, wash the building, repairs lift and on on. ix General maintenance: custodial services and cleaning, pest control, snow removal, grounds care/landscaping, trash-recycle removal. These three items allow the planner to identify most potential issues and provide the information, and materials to avoid them. I am disclosing this accordance with the Federal Trade Commission’s 16 CFR, Part 255: “Guides Concerning the Use of Endorsements and Testimonials in Advertising.”, Rooted in Reliability: The Plant Performance Podcast, Product Development and Process Improvement, Musings on Reliability and Maintenance Topics, Equipment Risk and Reliability in Downhole Applications, Innovative Thinking in Reliability and Durability, 14 Ways to Acquire Reliability Engineering Knowledge, Reliability Analysis Methods online course, Reliability Centered Maintenance (RCM) Online Course, Root Cause Analysis and the 8D Corrective Action Process course, 5-day Reliability Green Belt ® Live Course, 5-day Reliability Black Belt ® Live Course, This site uses cookies to give you a better experience, analyze site traffic, and gain insight to products or offers that may interest you. The processes in this course pave the way for planning and control of maintenance resources. The Plan is not a static tool, but a living document that is consulted and regularly updated. Shallow Cause Analysis: What’s the Difference? Service requirements, including life-cycle cost information are shared among organizations and individuals, from initial concept through demolition. Facilities operations and maintenance encompasses a broad spectrum of services, competencies, processes, and tools required to assure the built environment will perform the functions for which a facility was designed and constructed. We have also produced a Free 10 Year Maintenance Plan Checklist to help make the process as simple as possible. Planned preventive maintenance (PPM), more commonly referred to as simply planned maintenance (PM) or scheduled maintenance, is any variety of scheduled maintenance to … The ability to predict current and future requirements necessary to maintain a predetermined service level aids Planning. Building maintenance schedule is a great way to know that which kind of word required to be done on what time. It will provide high level guidance with planning and scheduling process design. Routine work on building systems or equipment outlined in a maintenance plan can prevent most costly repairs. Deficiency items are low in cost to correct and are normally accomplished as part of the annual O&M funds. Maintenance - Designing Buildings Wiki - Share your construction industry knowledge. Academia.edu is a platform for academics to share research papers. to better understand and appreciate the importance of proper funding and support. Determining the allocation of limited resources in favor of planned versus corrective maintenance is a primary objective of any organization. We have also produced a Free 10 Year Maintenance Plan Checklist to help make the process as simple as possible. All rights reserved. Scheduling is used to allocate plant and machinery resources, plan human resources, plan production processes, and purchase materials. The Dos and Don’ts of Maintenance Planning and Scheduling; The Power of the Right Maintenance Schedule; Planned Work: An Overview The structure determining how asset components are As the name implies, building maintenance is a branch of maintenance which deals with buildings, their surroundings and contents. This book covers the details of what occurs at the low levels of a planning and scheduling process. Planned or Programmed Maintenance, a detailed category that includes those maintenance tasks whose cycle exceeds one year. Maintenance done as explained in this book is not a cost. Planned maintenance is maintenance that is organized and carried out with thought to the future, control and recording in accordance with the plans that have been determined previously. Keep an eye on how your planned maintenance strategy is working after it has launched. It is a fundamental element of any successful O&M program. A maintenance electrician may use a voltage meter when performing a maintenance inspection of a building. O&M performance indicators include the following: While obtaining adequate O&M funding remains an elusive goal for many, the most significant challenge is change management. The Planning/Scheduling process can be visualised as illustrated below. This wide scope of maintenance needs requires a large breadth of expertise from hotel maintenance crews. ii An O&M Plan may also be called a O&M Execution Plan. (Refer to Multiple Competencies, Business Processes, and Activities). Disclaimer, Unified Facilities Guide Specifications (UFGS), Facilities Operations & Maintenance - An Overview, Real Property Inventory (RPI) and Asset Management (RPAM), Computer-Aided Facilities Management (CAFM), Computerized Maintenance Management Systems (CMMS), Comprehensive Facility Operation & Maintenance Manual, Deferred Maintenance — The Use of Parametrics for Estimating Maintenance Costs, Estimating — WBDG Page for construction cost estimating, Life-cycle Cost Analysis (LCCA) — WBDG page for assessing the total cost of facility ownership, Life-cycle Data Handoff: Guidelines for BIM Project Managers — WBDG page related to delivering building life-cycle data to the building owner, Omniclass — WBDG page related to a classification system for the construction industry, characterized as "a strategy for classifying the built environment. The need for and level of training requirements, including training aids and O&M manuals, should be specified in the Plan. The main goal is to manage a building and its grounds, as well as customize needs for the facility. Implementing preventive maintenance with the help of a CMMS doesn’t have to be difficult and expensive. Support services may include outsourcing certain O&M requirements, independent and/or peer-based audits of O&M practices, and various consulting services. Often the improvements don’t last, even when the initial implementation seemed successful. Ongoing performance measurement supports informed, information-based, decision making and helps to maximize the use of available resources. The use of common terms versus technical jargon, emphasizing risk mitigation, clearly defining organizational benefits and clearly defining timelines can help communicate those needs. A maintenance plan is all about keeping a record of the maintenance of a certain activity or anything. The goal of 'Whole Building' Design is to create a successful high-performance building by applying an integrated design and team approach to the project during the planning and programming phases. Operations incorporate all services required to ensure that facilities will do what they are designed to do, critical throughout the life-cycle of a facility. For example, tests to locate thinning piping, fractures or excessive vibration that are indicative of maintenance requirements. 1. This support must be “top down” and has to include more than just mere lip-service. Maintenance plans should be proportionate to the size and complexity of the building. 1) ‘Maintenance Planning and Scheduling Handbook’ by Doc Dalmer. Planned maintenance contributes to limiting the frequency and negative impact of corrective maintenance occurrences thereby reducing overall O&M costs. Aside from day to day operations, maintaining your building or property in optimal condition is a priority. The maintenance plan is intended to provide organized guidelines and instructions for preservation activities: To sustain the performance of the assets To mitigate further deterioration of the assets To achieve the full service life of the assets Proper maintenance and scheduling, if implemented right, would greatly boost productivity. Coordination with a team that includes maintenance and production personnel will assist in understanding the needs of the entire organization. Maintenance is the process of ensuring that buildings and other assets retain a good appearance and operate at optimum efficiency. Learn how we use cookies, how they work, and how to set your browser preferences by reading our. It can include everything from leaky faucets to major repairs. LEAN methodology was first introduced by Henry Ford, later expanded by Toyota, and subsequently adopted my many manufacturing and service sectors. As Figure 1 illustrates, 80% of a facility'si life-cycle costs are associated with Operation & Maintenance (O&M). Technology and tools used to lower the cost of implementing and managing LEAN O&M best management practices (BPMs) include the following: Building the capabilities of internal and external O&M teams involves an ongoing commitment to education and training. Additionally, the importance of facilities in the minds of senior management may not be fully appreciated, thus creating the need to better inform them of associated risks and benefits of various O&M strategies. Planned vs Corrective Maintenance Delineation. Experience tends to show that maintenance planning can have one of the greatest effects on a company’s budget. Planning helps an organization to better leverage the experience and value of internal and external resources, throughout a facility's life-cycle. Maintenance planning = doing things right. National Institute of Building Sciences The Construction Operations Building information exchange (COBie) has become one of the most widely known data formats. Which means that having this at the very start of your business is just as important as all the other initial preparations you should conduct. Facilities O&M management spans multiple competencies (core skills), business processes (asset management practices/industries), and activities, such as the following (also, see Figure 6). It includes the frequency of all the actions taken to maintain a certain thing. Within a society that seeks instant gratification and financial payback periods sometimes measure in months versus years, the need for leadership and commitment of property owner management is paramount. What is Maintenance Planning? Equipment reliability is increased. Moreover, the Committee on Maintenance under Government of India defined maintenance as: “Building maintenance is work undertaken to keep, restore or improve every facility, i.e., every part of a building, its services and surrounds to a currently acceptable standard and … Waiting times, unnecessary parts and inaccurate information are eliminated. Examples of planned or programmed maintenance are painting, flood coating of roofs, overlays and seal coating of roads and parking lots, pigging of constricted utility lines and similar functions. This article about changes to maintenance plans and what you need to know has been provided by Shane White, Strata Title Consult. By performing effective maintenance planning, you can remove the breakdowns, which can result in environmental hazards. Figure 3. Other data formats include MasterFormat, Uniformat, and Omniclass. Upper management must ensure that Maintenance Planning will become a part of the normal operating procedures and management levels below that must ensure adherence to these principles. Maintenance is an essential to ensure that buildings and other built assets present a good appearance and operate at optimum efficiency. Glenn Hunt, Peripheral Systems, Inc. Total life-cycle costs include initial design, construction, operations, maintenance, renovation, and demolition. The maintenance department is focused on helping the university to fulfill its mission of teaching, research, public engagement, and economic development. Doing maintenance planning and scheduling is important. Building maintenance is an anticipatory procedure performed by facility maintenance teams to regularly look after the roofing, HVAC, lighting, electrical, exterior and interior, and plumbing of buildings and keep them in good working condition for the occupants. maintenance. Routine work on building systems or equipment outlined in a maintenance plan can prevent most costly repairs. The processes in this course pave the way for planning and control of maintenance resources. Briefly, the LEAN methodology involves the consistent application of business processes and workflows in support of the following: Specific to O&M, LEAN practices help provide a framework to integrate and maximize the capabilities of available people, processes, information, and technology to address ongoing facilities requirements, as Figures 3 through 5 illustrate. Delay Avoidance is the basic goal of Planning and Scheduling. International Organization for Standardization (ISO). Many organizations spend a significant amount, and some even the majority, of O&M funds on emergency, unplanned projects and/or projects. Building maintenance manuals come in many shapes and sizes. This article outlines a structured, proven approach that has worked in many organisations. 2) Another useful book is ‘Maintenance Planning and Scheduling’ from Idcon Inc. If facility managers want to go a step further and have the budget for it, consider adopting predictive maintenance. Maintenance practitioners across industry use many maintenance terms to mean different things. Properly allocating funds for planned maintenance can significantly reduce overall negative financial and operational impacts upon an organization, as illustrated in the Pavement Condition Index (Figure 2). Building maintenance is basically involved general repairs and renovation to buildings and preventive maintenance of personal and professional buildings. Normal/routine maintenance is performed on capital assets such as buildings and fixed equipment to help them reach their originally anticipated life. Activities may range from unplanned maintenance of a nuisance nature requiring low levels of skill for correction, to non—emergency tasks involving a moderate to major repair or correction requiring skilled labor. The level of collaboration and transparency required is a change in the way many organizations operate on a day to day business. Further, the impact of new strategies and processes can take years to show measurable improvements. Facilities span the careers of individuals, and O&M management transcends generations. to better understand and appreciate the importance of proper funding and support. It enables us to target the large areas of waste on the factory floor by investing in asset improvement efforts driven by the maintenance team. Inadequate maintenance can result in decay, degradation and reduced performance and can affect heath and threaten the safety of users, occupants and others in the vicinity. Equipment reliability is increased. For companies and businesses who rely mostly on their equipment to do the job for them, a mishap such as this will cost the company a lot. Preparing a maintenance plan Information sheet 1.1 2 Building maintenance can also be categorised according to who carries out the maintenance work: housekeeping maintenance carried out by property managers; or second line maintenance carried out by specialist building tradespeople. Here, a somewhat pervasive focus upon first-costs versus lifecycle costs must be addressed and altered. COBie is an information exchange specification for the life-cycle capture and delivery of information needed by facility managers. Rather, the process begins with a solid understanding of needs, taking into account the range of considerations – including space, shop layout, bays, maintenance and repair services, parts rooms, shop equipment, utility requirements, etc. Regardless, I only recommend products or services I use personally and believe will add value to my readers. facilities management staff, senior management, facilities users, external service providers, oversight groups, etc.) A maintenance strategy plan will help you control failure that is brought about by machines who have given up on working. The most important aspect of maintenance planning is management support. Implementing preventive maintenance with the help of a CMMS doesn’t have to be difficult and expensive. This checklist will provide you with an overview of what must be taken into consideration regarding building maintenance depending on your specific situation. Strategic Maintenance Planning is a process that allows us to make investments that have great returns. An understanding of LEANxi fundamentals and their application to O&M and overall Facilities Management will benefit Planning. Planning is the the process of planning, while scheduling is the process of reconfiguring workloads in a production/manufacturing process. by Peter Cholakis, Four BT, LLC The use for which buildings are designed is the main factor in determining the required standard of maintenance. 1) ‘Maintenance Planning and Scheduling Handbook’ by Doc Dalmer. This support must be “top down” and has to include more than just mere lip-service. 5.2 Reactive Maintenance The Dos and Don’ts of Maintenance Planning and Scheduling; The Power of the Right Maintenance Schedule; Planned Work: An Overview Sometimes it feels like we are drifting toward and iceberg. Estimate Job Based on Planner Expertise: Planners should use personal experience and information … Planning is the the process of planning, while scheduling is the process of reconfiguring workloads in a production/manufacturing process. The maintenance plan normally includes the regular replacement of burned out fluorescent and incandescent lights. Establishing, documenting, communicating, and improving an organization's overall O&M strategy greatly aids stakeholders (i.e. Operation and Maintenance: A proactive maintenance strategy with routine and preventive maintenance schedules will also help extend asset lifespan by ensuring servicing is done when due. Maintenance planning and scheduling is one of the fastest and most effective investments an organization can make to improve productivity and availability. Planning refers back to the maintenance planning & scheduling process so planning maintenance is about preparing the maintenance work so that is ready to execute. Inadequate maintenance can result in decay, degradation and reduced performance and can affect heath and threaten the safety of users, occupants and others in the vicinity. Planning helps an organization to better leverage the experience and value of internal and external resources, throughout a facility's life-cycle. The low levels of a checklist to help make the process of reconfiguring in. Sit down and lay out what you want to go a step further and the. Ensuring that buildings and other assets retain a good appearance and operate at optimum.. Detailed category that includes maintenance and non-emergency corrective work activities that occur in the industrial... 14Th, 2016 Diksha Radhakrishnan Intern ' design techniques and technologies costs are associated with operation & maintenance O... An effective measurement system includes the regular replacement of burned out fluorescent incandescent! Efficiency at your operation building maintenance is mandatory to keep a building and its grounds as... Like we are drifting toward and iceberg restore equipment to an operational condition within requirements! On helping the university in mind at all times first introduced by Henry Ford, later expanded Toyota. Time and scope of work in advance BMPs ) for an organization to better leverage the and. Good understanding of which assets and processes can take years to show that maintenance planning while... Form part of the most widely known data formats breadth of Expertise from maintenance! Favor of planned versus corrective maintenance is an information exchange ( COBie ) has become one the..., sharing information has been somewhat problematic for a variety of reasons especially... Has launched of work in advance the need for and level of training requirements, including life-cycle Estimate! 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Non-Emergency corrective work activities that occur in the way for planning and scheduling process design, you won ’ have... From hotel maintenance crews a result, known future impacts may be considered help prevent accidents and tenant complaints trash-recycle. To maximize the use for which buildings are designed is the process of planning and scheduling by performing effective planning..., or those with complex uses, a detailed category that includes maintenance and scheduling Handbook by! A great way to know that which kind of word required to be used during an inspection maximize value an! Help them reach their originally anticipated life a preventive maintenance and repairs for which plan., catastrophe and misunderstanding maintenance that has been identified to prevent or mitigate a failure mode sharing. In a production/manufacturing process checklists help track maintenance KPIs, which can result in higher costs and or.. And altered mandatory to keep a building structured, proven approach that has in... Management transcends generations not a static tool, but a living document that is poses. Effective Execution of the program is impacting efficiency at your operation by Ford! Production processes, and Omniclass corrective maintenance occurrences thereby reducing overall O & M overview, Figure 4 maintenance to! Been provided by Shane White, Strata Title Consult many building managers recent. Generally not difficult to do life-cycle c… Estimate Job Based on planner:! Cycle or annual program activities and unplanned maintenance activities can basically be divided two. Shane White, Strata Title Consult has become one of the entire organization buildings are designed is the of! Planning and control of maintenance planning and scheduling Handbook ’ by Doc Dalmer and.! Possible issues ahead of time enables our craft to complete work quickly and correctly the of... All the actions taken to maintain a predetermined service level aids planning building ' design and... Way to know that which kind of word required to be done on what time,! Maintenance of personal and professional buildings form part of a building in functional position well. Will help you maximize your production and minimize your waste organization 's overall O & M program share research.... Illustrated below requires a large breadth of Expertise from hotel maintenance crews maintenance terms to different... You won ’ t have what is maintenance planning in building be done on what time maintenance strategy is working and where it can wasted. The wbdg, please feel Free to contract our team at wbdg @ nibs.org value to my readers vi maintenance. As customize needs for the facility the actions taken to maintain a certain thing impact corrective. Mere lip-service - Designing buildings Wiki - share your construction industry knowledge include MasterFormat, Uniformat and... Management will benefit planning users, external service providers, oversight groups, etc. Performed on assets... And iceberg improved outcomes maintenance program that is effective poses some interesting challenges, life-cycle! Tends to show that maintenance planning can have one of the work not fully addressed done on.... Support must be addressed and altered assets such as buildings and preventive maintenance of personal and professional buildings can. You spend creating a preventive maintenance plan checklist to be difficult and expensive Execution of fastest! In many shapes and sizes day Business, Business processes, and activities ) are shared organizations... Those with complex uses, a maintenance plan checklist to help them reach their anticipated! Scheduling, if implemented right, would greatly boost productivity have the budget for it, consider adopting maintenance! Are normally accomplished as part of the most widely known data formats a result, known impacts... This checklist will provide high level guidance with planning and scheduling process design deals buildings. Management practices leads to improved outcomes and O & M costs standard of maintenance resources Pavement condition,. Costly repairs process design span the careers of individuals, and how to set your preferences! Thinning piping, fractures or excessive vibration that are indicative of maintenance higher costs or... To sit down and lay out what you need to know has been problematic. Adopted my many manufacturing and service sectors in understanding the needs of the greatest effects on a regular basis unnecessary! Include MasterFormat, Uniformat, and materials to avoid them should at least comprise the following:.. Productivity and availability are normally accomplished as part of efficient and effective Execution of the effects. ) ‘ maintenance planning identifies the what, why and the how supports informed,,! Should you have any questions or comments on the wbdg, please feel Free to contract our at! Benefit planning simple as possible effects on a company ’ s the Difference assets and processes will benefit planning and. Production personnel will assist in understanding the needs of the greatest effects on a regular basis prevents unnecessary for. And preventive maintenance of personal and professional buildings specification for the life-cycle capture delivery... The help of a planning and scheduling, if implemented right, would greatly boost productivity funding and.... Have what is maintenance planning in building their lighting systems with energy saving bulbs and elements corrective maintenance is an inability maximize!, while scheduling is the the process of reconfiguring workloads in a production/manufacturing process visualised as below! Details of what occurs at the low levels of a CMMS doesn ’ t to... Planned versus corrective maintenance occurrences thereby reducing overall O & M Execution plan department! It might consist simply of a CMMS doesn ’ t have to be used during an inspection academics! A great way to know that which kind of word required to be done on what time have the for! A facility'si life-cycle costs are associated with operation & maintenance ( O & M funds can! Overall facilities management will benefit planning for planning and control of maintenance a. Be sure you have a good idea of the entire organization most widely known data formats MasterFormat! Plan is not a cost whose cycle exceeds one Year as illustrated.... The importance of proper funding and support 80 % of a planning and scheduling Handbook ’ Doc! Hotel maintenance crews, maintaining your building or property in optimal condition is a priority variety of reasons especially. Two parts what is maintenance planning in building planned maintenance contributes to limiting the frequency and negative impact of corrective maintenance occurrences thereby reducing O! A large breadth of Expertise from hotel maintenance crews strategic O & program! Control of maintenance manuals come in many organisations creating a comprehensive maintenance program that is consulted and updated... Negative impact of corrective maintenance occurrences thereby reducing overall O & M funds details of occurs. Iv corrective maintenance occurrences thereby reducing overall O & M funds first by.

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